How to prepare your files for printing

Guidelines for Designing Digital Art
When designing items to print it is a good idea to contact us to discuss your project. Our team of professionals will guide you through the design process make suggestions that will help you achieve the best results and often save you time and money.
For the best results follow these guidelines:
  • Use software designed for professional printing such as Adobe Illustrator®, Aobe Photoshop®, Adobe inDesign®, or Quark®. Avoid using word processors like Microsoft Word for documents other than just text.
  • Try to use only Postscript fonts. Oddball and poorly designed and made fonts are the cause of many printing issues.
  • Save your finished design as a PDF file and include the fonts you used.
  • Email the PDF file(s) you want printed to us and include the following information:
  1. Your name, address, phone number and email address.
  1. The number of copies you want printed and whether the file is to be printed color or black & white.
  1. The paper stock, size, weight and color.
  1. Also, include the deadline for completion of the printed pieces(s).
One of our Customer Service Representatives will contact you with any questions or concerns. If your file or files are too large to email contact us via email or phone and we will give you a link and password to upload your files.
Guidelines for Submitting Digital Art
Submitting Art
Orders may be submitted to our order site. Please see Files for Printing When uploading files, please be sure all instructions for the job are included in the body of your message (this includes your customer information and contact information). Please note that files not properly prepared, may delay your order and may incur additional charges.
Prepare your file at 100% size. Art intended to bleed, must extend 1/8” beyond the actual finish size of the item. Art that is not intended to bleed must allow at least 1/8” margin from image to sheet edge. Stationery and Announcement items must allow 3/8” gripper on the lead edge of the sheet otherwise a special quote will be required. For best result, please turn off compression for all images and graphics saved in your file.
Spot vs. Digital Files
All offset printed products will require files using the spot color palette. All digital full color orders must be submitted using the CMYK color palette.
Printable Files
We accept .PDF, .EPS, and JIF files. For best results, all files are required to be at least 300 dpi for full color graphics and 600 to 1200 dpi for line art logos and text. Please be consistent with colors throughout the document (Example: do not send PMS 300 and
PMS 300U in the same file) Convert all fonts to outlines/curves/paths or provide all printer and screen fonts. Embed all images and graphics or include all graphics in a separate folder.
Native Files
Our graphics department is capable of accepting native files in inDesign®, Illustrator®, and Photoshop® in Mac platforms. While we are able to work with native files from these programs, all fonts and graphics must also be submitted to ensure accuracy. Native files require much more time to process than properly prepared .PDF or .EPS files; therefore there will be an additional charge for this service.
Please ensure that all fonts are either converted to outlines/curves or that they are embedded in the file. Also note that text edits to your files are only possible if the actual font files are supplied.
For Best Results

Please submit all art files as a .PDF file created in either “High Quality Print” or “Press Quality”

To Upload file you MUST first Register with the site. Return to the Home Page and register in the upper right.

Email Us

Just click this link: Send Email to Rapid Copy Printing.